Setting up wireless printing

In order to print wirelessly, you will need to set up a Print Server. There are two main options when choosing your print server for wireless printing. You can set up a printer server by either:
  • attaching a printer to a nearby PC, thus making the wireless connected PC a print server
  • purchase a separate wireless print server device.
It is straight forward and cheaper to use an existing PC as a print server as no additional hardware has to be purchased. However, in order to print from other PC's on your network, the PC used as the print server must be switched on all the time. Some resources will be needed from the print server PC whilst printing which may slow it down.
Using a separate wireless print server device is convenient as no other PC needs to be switched on other than the one you are printing from. It is dedicated hardware whose sole purpose is for dealing with printing activities. In addition, some print server devices have multiple USB ports enabling other devices such as scanners to be connected (e.g. D-Link DPR-1260 RangeBooster G Multifunction Print Server). Thus it would be possible to scan and print wirelessly using this device. Also the Ethernet port on the DPR-1260 can be used as a wireless bridge. This provides wireless connectivity for any Ethernet-enabled device, such as a computer, Digital Video Recorder (DVR), or Network-Attached Storage (NAS) to the wireless network.

Setting up a PC print server

Firstly you must enable sharing for the printer that is attached to the PC. This is achieved in a similar way to file and folder sharing:
  1. In Windows, click Start --> Control Panel --> Printers and Faxes.
  2. Right click on the printer and select properties.
  3. Select the Sharing tab.
  4. Make sure "Share this printer" is selected and give the printer a name.
  5. Click the Additional Drivers button.
  6. Select the operating systems you want to support to use this shared printer and also select the other types of drivers needed for your other computer systems and devices, then click OK.
  7. When prompted, put the printer's CD-ROM into the PC and install the relevant drivers for each operating system that you chose.
  8. Go to My Computer and share the CD ROM drive. This in case you are prompted when installing the printer on a remote PC.
  9. Windows finds those drivers and downloads them to the PC's hard drive. Then, when you go to install the printer on your other computers, the PC which is sharing the printer automatically transfers the correct printer drivers and finishes the installation for you.
Secondly, you must remotely install the printer on all network PC's:
  1. Go to a remote PC that requires a connection to the printer.
  2. Click Start --> Control Panel --> My Network Places.
  3. Double click on the PC that has the printer connected to it.
  4. Double click on the printer. This will start the Add Printer wizard which will guide you through setting up the printer. Follow the wizard to add the printer. If the wizard prompts for the printer CD then point it to the shared CD ROM drive (see 8. above) of the print server.
  5. Repeat 1. to 4. for all other networked PC's.
  6. You should now be able to print form the remote PC's.

WiFi

Setting up a Linksys WPS54GU2 Print Server

The following refers to setting up a Linksys WPS54GU2 Wireless-G Print Server.
Before starting the physical installation, note the Print Server’s Default Name, which is located on the bottom of the Print Server. A Plug one end of the Ethernet network cable into the Print Server’s LAN port. B Connect the other end to your networked hub, switch, or router. C Use the USB cable to connect your USB printer to the Print Server’s USB port. D Use the parallel printer cable (not included) to connect your parallel printer to the PrintServer’s parallel port. E Power on your printer. F Plug the power adapter’s cord into the PrintServer’s Power port. G Plug the power adapter into an electrical outlet.
  1. Plug one end of the Ethernet network cable into the Print Server’s LAN port.
  2. Connect the other end to your networked hub, switch, or router.
  3. Use the USB cable to connect your USB printer to the Print Server’s USB port.
  4. Use a parallel printer cable to connect your parallel printer to the Print Server’s parallel port.
  5. Power on your printer.
  6. Plug the power adapter’s cord into the Print Server’s Power port.
  7. Plug the power adapter into an electrical outlet.
  8. Insert the Setup CD-ROM into the computer’s CD-ROM drive.
  9. On the Welcome screen, click Setup Wizard.
  10. The Setup Wizard will search for the Print Server.
  11. On the Password screen, enter the default password, admin. Click Enter.
  12. On the Basic Settings screen, you may change the Device Name and Domain Name settings if you want. Then click Next.
  13. The IP Settings screen will appear. If your network uses a router that automatically assigns IP addresses, select Automatically obtain an IP address (DHCP) and click Next. If you need to assign the Print Server a static IP address, select Set IP configuration manually, and enter the IP Address, Subnet Mask, and Gateway in the fields provided. Then click Next.
  14. On the Set Print Server’s Password screen, enter the Print Server’s default password, admin, in the Current Password field. Enter a new password in the New Password field, and enter it again in the Verify Password field. Click Next.
  15. On the Wireless Settings screen, enter your wireless network’s SSID or name.
  16. On the Wireless Security Settings screen, select a level of WEP encryption, 64 Bit Keys or 128 Bit Keys. Then enter a Passphrase to automatically generate a WEP key.
  17. If you used a Passphrase, then a WEP key will appear on the following screen. Otherwise, enter your WEP key in the Key 1 field. Click Next.
  18. On the Confirmation screen, make sure your settings are correct. Click Yes to save your new settings.
  19. On the Congratulations screen, click User Install to install the Print- Server’s driver.

Install and Configure the Print Server’s Driver

  1. On the Print Server Driver Setup Welcome screen, click Next.
  2. On the Choose Destination Location screen, select the location where the driver’s folder will be installed. If you want the folder to be installed in a different location, click Browse and select the location. Click Next.
  3. The Select Program Folder screen will appear. An icon will be added to the program folder listed. If you want, you may change the name of the program folder. Click Next.
  4. The Select Program Folder screen will appear. An icon will be added to the program folder listed. If you want, you may change the name of the program folder. Click Next.
  5. Double-click the Print Driver Setup icon on your desktop. If you do not see the icon, click Start, Programs, Print Server Utility, and Print Driver Setup.
  6. Read the Information screen, and click OK.
  7. On the Printer Port Setup screen, select a printer port to add, and click Next.
  8. You will be informed that the Print- Server Port has been added successfully. Click OK.
  9. The Configure Printer Port screen will appear. Your installed printer(s) will appear in the Existing Printers field. Select the printer you want, and click the Connect button to associate the printer with your selected printer port. To add another printer, click Add New Printer and follow the on-screen instructions.
  10. When you have finished configuring the Print Server’s driver, click Close on the Printer Port Setup screen.
  11. The installation of the Linksys WPS54GU2 Wireless-G Print Server is complete.